Improved Admin Dashboards, Linked Groups, Advanced Permissions, Live Video Capture, Admin UI tweaks
June’s update is upon us. This one is mostly for administrators, with one very cool new addition to the front-end.
We’ve overhauled the admin and will continue to refine the User Interface over the coming releases. The biggest changes are behind the scenes, where we have introduced a much more comprehensive permission system. This will allow you to scale your administrator base in a way that doesn’t overexpose data or functions to people who shouldn’t have access. We’ve also improved the way you enrol and manage large groups of users with our new ‘Linked Groups’ function. This will enable you to automatically enrol users from groups into a set of courses and will enable you to benchmark groups of users against each other.
Finally, on the front-end, we’ve introduced a new User-Generated Content feature; live video capture. This will allow your learners to capture video directly from their device and add it back to Curatr as an object for others to view and comment on. We’ve introduced some new private review features and a new ‘recommendation’ system to compliment this.
When you next login to administrate one of your courses you will see a whole range of data that was previously not accessible. We’ve organised this into the course dashboard to present you with actionable insights.
On the left you will see the Activity Feed. This is where you can quickly understand the recent history of what’s been going on. You can filter this by new comments, new user generated content or updates as learners progress through end of level gates. There’s lots to click into here – you can view more on the user, more on the action (e.g. go see a comment) or more on the content itself. Clicking the ‘more’ button at the bottom of the page will reach back into history for you.
In the middle is the User Performance quadrant. This benchmarks your users by progress (how many levels have they completed / how much content they have interacted with) against engagement (comments / contributions / votes). There are no absolutes here; positions on the graph will move according to the effort level of the whole enrolment base. Hovering over a point will show you the user in question; clicking will take you to more detail.
Top right is the Quality quadrant. This benchmarks user’s contributions against the ratings they have received for those contributions. Those down in the bottom left are somewhat apathetic. Those in the top right are demonstrating ‘flow’; a balance of quantity and quality. Those in the bottom right are perhaps trying a little too hard in terms of the number of contributions they make. And those in the top left you could do with hearing more from; they make quality contributions, but they don’t say much.
What level are my users at?
Below the quadrants is a bar graph that allows you to see where your learners are currently working. This graph will look differently, depending on the nature of the course. If your course is a sequenced, linear course, then your graph will look something like the following:
Here we see that most the learners on this course are at Level 4. Or more specifically, they are at the ‘gate’ at Level 4. A reasonable number have finished and some are yet to get going (they are ‘at the start’ of Level 1). Hovering over each bar will show you the breakdown and clicking on it will take you to a more detailed view. You can see the hover over on the next image, which is the same graph but as part of a non-linear course:
Here the bar graph appears as full for each level; technically, each learner is ‘at the start’ of each level. You can interpret which level is being worked on currently by the breakdown of dark blue (completed) vs light blue (at start).
Filtering by Groups
The Dashboard (and every screen) can be filtered to just show data for a specific group of users. If you’re a course admin or higher, you can select from any group. If you’re a group admin, you’ll just see the groups you have a right to see (not the whole course). Here you’ll see the same dashboard as above, but limited to just the ‘HT2 Developer’ group. Much more manageable
Within a course a new option is now available from the left-hand menu; Linked Groups. This option allows you to make a connection between a course and a group, such that the groups members can be automatically enrolled on to the course as soon as they join the group. A group can be linked to as many courses as you need. In the following screen we see two Linked Groups, one of which has an ‘auto-enrollment’ turned on, the other off:
One of the other benefits of linking groups with a course is that you can benchmark the engagement of learners within those groups against each other. The following screen shows us benchmarking whole groups against each other, using the performance quadrant:
There are six ‘top-level’ administrator roles within Curatr. An Organisation Admin inherits all rights (and therefore should be granted with care!). A user can be a ‘Course Admin’ of many courses, but will not be able to administrate courses for which they are not listed as a ‘Course Admin’. An ‘Organisation Tutor’ can view progress and moderate every course in an Organisation, but cannot edit or manage course content. A ‘Course Tutor’ can view progress and moderate contributions for a given course, but cannot edit or manage course content. A ‘Group Admin’ can administrate a given group of users across courses (enrolling them to courses en masse for example) and a ‘Group Tutor’ can view progress and moderate contributions for a given group across courses. The following table summarises the key permission:
|Organisation Admin||Organisation Tutor||Course Admin||Course Tutor||Group Admin||Group Tutor|
|Can edit org settings and add new child organisations?||Y||N||N||N||N||N|
|Can see all courses within the org?||Y||Y||N||N||N||N|
|Can create new courses?||Y||N||N||N||N||N|
|Can create and manage course content?||Y||N||For Courses they administrate||N||N||N|
|Can view all users progress within courses?||Y||Y||For Courses they administrate||For Courses they tutor||For Groups they administrate||For Groups they tutor|
|Can create groups of users?||Y||N||N||N||Y||N|
Each individual user permission can also be modified with a set of Advanced User Permissions that will add some additional privileges. These are edited on a user-by-user basis, from the ‘edit user’ screen. Note, these settings won’t affect Org Admins; they have rights to do all this by default.
The most common use of these additional settings is to grant Course Administrators the ‘Course Creator’ permission. This will allow that user to create new Courses and then to administrate them (as well as to administrate courses they have been given permission for). Otherwise Org Admins will need to create all new courses.
Without devolving Theme or Badge editing rights, only Org Admins will be able to Create/Edit/Delete these elements. The same can be said for Tag and Group creation. Whilst you may wish to devolve these rights, best practice use of these elements will mean a level of centralised control.
|Course Creator||Theme Editor||Badge Editor||User Manager||Tag Manager||Group Creator|
|Can create new courses?||Y||N||N||N||N||N|
|Can create and manage course content?||For courses they create||N||N||N||N||N|
|Can edit the theme for an Org?||N||Y||N||N||N||N|
|Can create / edit / delete Badges?||N||N||Y||N||N||N|
|Can create / edit / delete Users?||N||N||N||Y||N||N|
|Can create / edit / delete Tags?||N||N||N||N||Y||N|
|Can Create groups?||N||N||N||N||N||Y|
Live Video Capture
Without a doubt the coolest new feature in this month's update is the use of Cameratag to allow learners to capture Video direct from their browser or device. You can enable this feature by adding a ‘Contribution Object‘ to your course. With the object in place your learners will be able to select the ‘Video’ option when using the Contribution Object:
A user is presented with three options; record from webcam, upload a file or record from phone. Uploading a file will add a pre-recorded video and covers all common video formats. Recording from a webcam or a phone will access the camera device from the web browser. Phones will behave differently (they have the native capability to record, review and playback). Browsers will be a little different…
Recording from a Webcam
Presuming you have a camera, it will be accessed by the browser. You may be prompted to ‘give permission’ by your browser for the camera to be turned on. The camera will try to detect that it is indeed working by asking you to wave at it. You’ll then have 3 seconds countdown before the recording will begin…
You will be limited to about 4 minutes recording time – just about enough to capture a blurry dog. When you are done, you click the window to stop the recording. The video will be processed and, dependant on your connection speed, should be ready to review in a few moments.
You can Review your Recording, Re-Record the video or Accept your attempt. If you Accept the video will be ‘Published’ and you’ll need to give it a Title, Description and select if you want everyone on your course to view it, or to keep it private so that only Tutors and Course Administrators can view it:
When you hit ‘Save’ the process is complete. The list on the right-hand side of the page will show your recording (along with any others already added).
You can ‘like’ other people’s contributions in order to push them up the list. If you are an Administrator or Tutor you can ‘recommend’ content to make it pin to the top of the page in a carousel.
The process is fundamentally the same for phones.
If you’ve made it this far you’ll have seen UI tweaks all over the screens. This is part of an on-going effort to make the back-end of Curatr as user-friendly as the front-end. At the top of the screen we’ve changed how you navigate through the major sections of the admin with a new Primary Nav bar:
Dependant on your role, you may not see all of the tabs. But presuming you are an Org Admin, the above view is what you get. Clicking on ‘Curatr’ (in this case, the name of my Organisation) will take me to administrate the Organisation settings. Courses takes me Courses. And so on…
To compliment this the side nav bar has changed slightly too. Seen here within a course context, elements with arrows will open out to give more options. This all works quite neatly on a mobile device too, with the menu popping out from the side on-demand. The number of links you see will again depend on the permission set you have. Seen here is the full whack. Two links are new; Linked Groups and Roles, which deal with permissions for this course.
Near the top of the side nav bar is the ‘Select Group’ toggle. This allows you to filter all of the views within the course to only show you data from users within a particular group.
We’ve modified styles to adopt more of a ‘material design‘ approach, but fundamentally the same settings and layouts apply throughout.